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Temporary IRB Coordinator

Weill Cornell Medical College

New York, NY
Weill Cornell Medical College
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Job Details

Position Summary

This position provides high level administrative and specialist support to the Institutional Review Board \(IRB\), coordinating all areas of oversight provided by the office\. The IRB is the committee providing ethical review of human subjects research conducted by WCM\-Q\.The IRB coordinator is broadly responsible for advising stakeholders and customers regarding services, often serving as the first point of contact for faculty, students and staff for compliance requirements for human subjects research conducted by and between HMC and WCM\-Q\.

Job Responsibilities

+ Create processes and procedures with Management and stakeholder input\. Develops and communicates user/technical service policies for systems and telecommunications technologies supported by the Help Desk\. Documents and communicates changes made to a system

+ Conducts initial administrative reviews of applications and forms submitted to the IRB, assessing completeness, identifying and resolving problems

+ Making preliminary recommendations to managers and directors in the compliance offices for both institutions for successful provision of research compliance oversight

+ Responsible for interactions with the compliance/integrity office staff at both HMC and WCM\-Q and other potential stakeholders

+ Ensure that proposals contain necessary protections for human subjects research or other ethical and regulatory considerations for the compliant conduct of research prior to submission to ethical oversight committees/other regulatory/collaborative bodies

+ Routes properly completed ethical review applications and forms for further review by appropriate individuals or committees, tracks status and query resolution of such reviews and final determinations\. Prepares and Communicates decisions to institutions

+ Works with the junior level research integrity staff of the IRB and member institutions to strengthen operational performance and integrates collaborations with other departments for efficiency of compliance activities\.

+ Answers basic queries about research integrity\. Assists in delivering formal training and presentations as appropriate and directed by the IRB Manager

+ Software and Systems\. Works with the institutions member on the IRB sections of the research administration software system, including managing user profiles, access, running regular reports and troubleshooting\.

+ Provides training on requisite software systems and databases to research/research compliance staff as required for use and adherence to compliance activities including supporting end users\.

+ Maintains current IRB members files, including training records and appointment letters, monitor member travel and other schedule constraints that will affect IRB and member institution reviews\.

+ Prepares materials for IRB reviews and meetings to ensure that relevant documents are provided to members and that applications are ready for IRB review\. Develop meeting agendas\. Attend IRB meetings to verify presence of a quorum and take meeting minutes

+ Serves as initial point of contact for internal or external questions and complaints related to IRB responsibilities, working with a variety of external stakeholders, such as HMC, QU, PHS, Sidra and QF\-HSSE\.

+ Collects information and refers issues to appropriate individuals, both internal and external to the institution

+ Compiles all documentations pertaining to each application and prepares finalized application for filing

+ Creates spreadsheets, and utilizes other software components as needed to provide snapshots of the status of research activities to the IRB manager\. Compiles data from various sources needed for reports to internal and external stakeholders\.


+ Bachelor's Degree


At least 2 years working in a professional office environment are required\.

An equivalent combination of related education and experience may be acceptable\.

Proficiency in both English and Arabic is strongly preferred\.

Previously exhibited capacity to support the needs and requirements of standard operating procedures or policies for research, research compliance or other related discipline \(i\.e\. laboratory, clinical, scientific\)\.

Knowledge, Skills and Abilities

+ Excellent organizational skills with ability to modify priorities or multi\-task while maintaining attention to detail

+ Proven customer service skills including previously demonstrated ability to deal with difficult or high pressured situations

+ Demonstrated discretion in handling confidential and sensitive information is required

+ Demonstrated proficiency with MS Office Suite and database applications\.

+ Willingness to advance professional capacity by pursing professional qualifications, certifications or educational development

+ Demonstrated oral and written communication skills in English

+ Ability to grow and adapt within a rapidly changing environment

+ Position may not be as originally described as the department grows and needs change\. Must be able to adapt with the department according to the needs of the department\.

Licenses and Certifications

Working Conditions/Physical Demands

Willingness to extend or vary working hours to meet the demands of deadlines\.

Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and Qatar

Foundation\. The first medical school in Qatar and a pioneer of coeducation at university level, WCM\-Q offers an integrated program of pre\-medical and medical studies leading to the Cornell University M\.D\. degree\. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation \(HMC\) who hold Weill Cornell appointments\.

Enrollment has grown rapidly from 25 first year pre\-medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007\.

WCM\-Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission:

+ to provide the finest education possible for medical students

+ to conduct research at the cutting edge of knowledge

+ to improve health care both now and for future generations

+ to provide the highest quality of care to the community

Weill Cornell Medicine\-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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