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Temporary Administrative Secretary, Admissions

Weill Cornell Medical College

New York, NY
Weill Cornell Medical College
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Job Details

Position Summary

Under the direction of the Director of Admissions, provides administrative support to the Office of Admissions\.

Job Responsibilities

+ Provides administrative support to the Office of Admissions; screens, logs and prioritizes incoming mail; coordinates daily calendar\(s\), screening and arranging appointments; coordinates and schedules staff, faculty and committee meetings\.

+ Maintains a secure filing system; drafts routine correspondence; creates templates for planning, procedural and tracking documents, and formats reports; compiles statistical information and creates spreadsheets; prepares presentations\.

+ Initial point of contact for visitors and calls to the Office of Admissions; deals with routine enquiries \(by email, telephone and personal visits\) from students, applicants and their families on application progress; ensures follow up, as appropriate\.

+ Provides administrative support to coordinator in processing of Pre\-medical and Medical Program applications: scanning of documentation, chasing missing/incomplete documentation and preparing applicant files for review by Admissions Committees

+ Handles cash and cash related payments, verifies accuracy of receipts; liaises with Finance Division regarding procurement and expenses\.

+ Manages logistics for campus visits for individuals or groups of potential applicants including room scheduling, IT support, presentations, catering, information packages, advance liaison with school or individuals, coordination of student tour guides etc\.

+ Manages logistics for Admissions travel activities, including exhibition space, room scheduling, IT support, presentations, catering, information packages, liaison with agencies, schools, institutions, or individuals, coordination of off\-site meetings, etc

+ Contributes to the development and maintenance of the Admissions Office policies and procedures manual, ensuring compliance and consistency in own area of operations\.

+ Liaises with WCM\-Q faculty and staff, WCM\-NY and CU administrative staff, as appropriate and as directed\.


+ High school diploma or GED


2 or more two years prior business office experience\.

Prior experience in an international, healthcare or academic environment desirable

Knowledge, Skills and Abilities

+ Basic verbal written English communication presentation skills\.

+ Demonstrated proficiency with MS Office Suite and database applications\.

+ Good communication and interpersonal skills that support productive work with all levels of staff, and effective communications with diverse populations\.

+ Must be very articulate and posses a professional demeanor and appearance\.

+ Team player\.

+ Records maintenance skills\.

+ Ability to document work in progress\.

+ Ability to complete routine paperwork\.

+ Well\-organized and detail\-oriented\.

+ Fluency in Arabic an advantage\.

+ Excellent communication skills \(both verbal and written\)\.

+ Ability to maintain confidentiality of records and information\.

Licenses and Certifications

Working Conditions/Physical Demands

Work is completed in office environment\.

Approximately 80% is computer based, 20% desk office based\.

The job may require extended and varying work hours to meet demands\.

Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and Qatar

Foundation\. The first medical school in Qatar and a pioneer of coeducation at university level, WCM\-Q offers an integrated program of pre\-medical and medical studies leading to the Cornell University M\.D\. degree\. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation \(HMC\) who hold Weill Cornell appointments\.

Enrollment has grown rapidly from 25 first year pre\-medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007\.

WCM\-Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission:

+ to provide the finest education possible for medical students

+ to conduct research at the cutting edge of knowledge

+ to improve health care both now and for future generations

+ to provide the highest quality of care to the community

Weill Cornell Medicine\-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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