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Senior Operations Coordinator

Weill Cornell Medical College


Location:
New York, NY
Date:
11/02/2017
2017-11-022017-12-03
Weill Cornell Medical College
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Job Details

Position Summary







Responsible for the administrative, financial and operational management of the department\. This role also assists with the promotion of departmental services provided\.







Job Responsibilities







+ Develops strategies and workflows to improve overall operational performance and presents action plans to resolve issues\.



+ Assists with the development and implementation of policies and procedures\.



+ Monitors levels of quality of service as measured by satisfaction surveys, customer comments and direct observation\. Recommends strategies that are responsive to quality of service needs\.



+ Assists in the preparation of the annual budget submission and projections\.



+ Oversees and/or approves procurement and disbursement/reimbursement activities\. Ensures proper internal controls are in place around financial transactions\. Resolves any financial issues as needed\.



+ Manages key updates for the departmental emergency plans and readiness exercises\. Tests plans regularly and as needed\.



+ Develops & coordinates promotional materials/resources to promote departmental activities\.



+ Writes articles, solicits articles/ideas from senior management, copy edits and formats materials to ensure consistent standard of quality, grammar and professionalism; distributes materials as needed\.



+ Provides administrative and technical support to the departmental training team\. Prepares class registration, schedules and creates no\-show invoices for this group\.



+ Manages sub\-contractors workflow of expansion and renovation projects\. Creates budgets for expansion projects, including renovations of existing space\. Recommends space solutions\.



+ Participates in the interview process to screen potential candidates and makes hiring decisions\.



+ Assists with training staff in departmental policies and procedures and systems\.



+ Monitors and maintains employee time record keeping and payroll issues



+ Makes recommendations for promotions and salary increases\.



+ Coordinates the onboarding of new staff and orients them to departmental policies and procedures\.



+ Performs other related duties as assigned\.







Education







+ Bachelor's Degree in related field







Experience







Approximately 2 years of related office and project management experience, preferably in an academic healthcare or research setting\.







Significant related experience can substitute for formal education\.







Knowledge, Skills and Abilities







+ Proficiency in MS Office Suite \(including Excel\), PowerPoint, Visio, and Publisher\. Strong computer skills and with an ability to independently use electronic means wherever possible \(filing, meetings, communications, publications, etc\.\)



+ Highly service\-oriented and have excellent interpersonal, written and oral communication skills\.



+ Demonstrated writing composition with excellent grammar and editing skills\.



+ Demonstrated organizational skills; capable of working independently and as a team member\. Ability to handle multiple assignments



+ Ability to supervise and motivate staff and develop performance measures to maximize productivity and work quality\.







Licenses and Certifications







Working Conditions/Physical Demands







Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world\. Our doctors and scientists\-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization\-are engaged in world\-class clinical care and cutting\-edge research that connect patients to the latest treatment innovations and prevention strategies\. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U\.S\. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey\. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork\-Presbyterian Hospital/Weill Cornell Medical Center, NewYork\-Presbyterian/Lower Manhattan Hospital, and NewYork\-Presbyterian/Queens\. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients \- the center of everything we do\. Weill Cornell Medicine is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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