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Research Administrative Specialist

Weill Cornell Medical College

New York, NY
Weill Cornell Medical College
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Job Details

Position Summary

Under general direction, provides administrative support with research administration and to research faculty and staff

Job Responsibilities

+ Coordinates operational and programmatic support for research programs and initiatives, as well as education initiatives as needed\.

+ Edits and proposes changes to administrative documents or program requirements\.

+ Provides general assistance to faculty and staff in regards to systems and procedures\.

+ Ensures program\(s\) meets all regulatory requirements\.

+ Coordinates calendars and schedules appointments and meetings\. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings\.

+ Coordinates visits from external collaborators/visitors\. Manages housing arrangements, itineraries, and travel arrangements\.

+ Responsible for travel and conference arrangements\. Organizes itinerary, makes appropriate reservations for travel and accommodations\.

+ Maintains electronic and hard copy files and databases\. Maintains integrity of information\.

+ Maintains inventory of supplies, equipment and/or reagents\. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately\. Receives supply orders and confirms accuracy of delivery\. May assist with cost control\.

+ Ensures that facilities and equipment are in optimal and proper working condition\. Coordinates preventative maintenance and repairs as needed\. May perform minor repairs if qualified and as needed\. May advise on upgrades for performance enhancements\.

+ Oversees equipment and computer tagging and connection requests and manages email and other system access for staff\.

+ Generates reports for analysis\.

+ Responsible for procurement activities related to goods, services, and/or equipment as needed\.

+ Responsible for disbursement/reimbursement activities as needed\.

+ May assist with the development and implementation of the general and project\-related budgeting process\.

+ May assist with grant preparation and renewal applications\.

+ May coordinate the collection and preparation of appointment paperwork for academic staff\.

+ May oversee support staff\. Delegates work assignments and responsible for disciplinary actions\.


+ High School Diploma


Bachelor's degree is preferred\.

At least 5 years of experience providing administrative support to senior leadership\.

Experience in management of a research laboratory desired\.

Knowledge, Skills and Abilities

+ Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills"\.

+ Demonstrated organizational skills and ability to pay close attention to detail\.

+ Demonstrated ability to use good judgment and maintain confidentiality\.

+ Ability to exercise standards of professionalism, including appearance, presentation and demeanor\.

+ Demonstrated ability to prioritize in a fast paced work environment, and to meet multiple and competing deadlines\.

+ Demonstrated ability to work effectively in a collaborative manner with all departmental faculty and staff, as well as other institutional representatives\.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world\. Our doctors and scientists\-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization\-are engaged in world\-class clinical care and cutting\-edge research that connect patients to the latest treatment innovations and prevention strategies\. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U\.S\. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey\. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork\-Presbyterian Hospital/Weill Cornell Medical Center, NewYork\-Presbyterian/Lower Manhattan Hospital, and NewYork\-Presbyterian/Queens\. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients \- the center of everything we do\. Weill Cornell Medicine is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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