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Program Technician, Categorical-P/T (one or more positions)


Mission Viejo, California 92692
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Job Details




Saddleback College


Program Technician, Categorical, Part-time 


Job Close Date:06/06/2018



PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Summary Description:

Under direction of assigned supervisor of record, develop and maintain relationships with other organizations and schools in the project, program, or functional area; perform a variety of technical and program support duties in support of the assigned project, program, or functional area; and plan, coordinate, and implement operations and activities of the assigned office.


This class is distinguished from similar classifications in that positions assigned to this class are categorically funded, not financed by District funds. The Program Technician is an intermediate-level classification that performs duties of a technical nature. Incumbents perform a full range of administrative support duties in support of assigned grant program or project area including participation in budget administration and monitoring, tracking budget activities as related to the project/grant area. Positions at this level coordinate communication and work activities among District staff, college staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program/grant or project area as related to administrative technical and support.


Knowledge of:

• General principles, practices, and procedures of business administration and public administration.

• Technical knowledge of business/industry principles and practices for the area of responsibility.

• Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment.

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Processes, procedures, and practices of budget preparation and administration.

• Principles, practices, and procedures of business letter writing.

• Principles and procedures used in complex, inter-related record keeping.

• Principles and practices used to establish and maintain files and information retrieval systems.

• Principles, practices, and procedures of complex fiscal, statistical, and administrative research and report preparation.

• Statistical procedures and mathematical concepts.

• Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.

• Interpersonal skills using tact, patience, and courtesy.

• Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.

• English usage, grammar, spelling, punctuation, and vocabulary.

• Oral and written communication skills.

• District organization, operations, policies, and objectives.


Ability to:

  Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.

  Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

  Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative.

  Research, compile, analyze and interpret data

  Compile information and write reports, business correspondence, and procedural manuals.

  Type or enter data and transcribe dictation, if required by the position, at a speed necessary for successful job performance.

  Use sound judgment in recognizing scope of authority.

  Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

  Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.

Independently compose and prepare correspondence and memoranda.

  Maintain complex and varied files and records.

Implement and maintain filing systems.

  Train and/or provide work direction to assigned staff and student workers.

  Make simple arithmetic calculations.

  Use correct English usage, grammar, spelling, punctuation, and vocabulary.

  Plan and organize work to meet schedules and changing deadlines.

  Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

  Adapt to changing technologies and learn functionality of new equipment and systems.

  Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

  Work with limited supervision.

  Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.

  Communicate clearly and concisely, both orally and in writing.

  Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration or a related field.


Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment.



License or Certificate:

A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.



To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER

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