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Program Coordinator, Categorical Funded (Non Credit ESL-AESL)

Irvine Valley College

Irvine, California 92618
Job Type:
Job Status:
Full Time
Irvine Valley College
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Job Details

Irvine Valley College

Program Coordinator, Categorical Funded (Non Credit ESL-AESL) 

Job Close Date:11/13/2017


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Summary Description:

Under general direction of assigned supervisor of record, serve as the coordinator for the Non Credit ESL (AESL) program providing professional level program or project area support and services; develop and provide a full range of program or project area functions or services including difficult administrative and management support duties in support of the assigned project, program, or functional area; provide direction for assigned programs, projects, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the program, project, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office.


This class is distinguished from similar classifications in that the position assigned to this class is categorically funded, not financed by District funds. The Program Coordinator in an advanced journey-level professional classification that performs a full range of professional level support and program coordination duties in support of assigned program or project area including to develop, implement, and administer assigned services and functional areas, participate in budget development and monitoring, and project area policy and procedure development and implementation. Positions at this level coordinate communication and work activities among District staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program/grant or project area and an in-depth professional level knowledge relative to specific areas.



Knowledge of:

• Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area.

• Goals and objectives of the assigned project or program area.

• Principles and practices of program development, administration, and review.

• Principles, practices, and procedures of business administration and public administration.

• Technical knowledge of business/industry principles and practices for the area of responsibility.

• Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment.

• Principles and techniques used in public relations.

• Project and contract management principles and practices.

• Information and research resources available related to areas of assignment.

• Work organization and office management principles and practices.

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Processes, procedures, and practices of budget preparation and administration.

• Principles, practices, and procedures of business letter writing.

• Principles, practices, and procedures of complex fiscal, statistical, and administrative research and report preparation.

• Statistical procedures and mathematical concepts.

• Interpersonal skills using tact, patience, and courtesy.

• Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.

• English usage, grammar, spelling, punctuation, and vocabulary.

• Oral and written communication skills.

• District organization, operations, policies, and objectives.

• Pertinent federal, state, and local laws, codes, and regulations.


Ability to:

• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. 

• Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

• Coordinate and participate in the management of assigned project, program, or program area functions and services. 

• Plan, organize, and administer assigned program activities. 

• Establish and maintain community relationships.

• Understand the nature of partnerships and identify mutual interests. 

• Assess community needs to develop appropriate service partnerships for assigned programs.

• Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways.

• Develop recommendations for problematic areas and implement and monitor changes.

• Participate in the development and administration of policies and procedures.

• Participate in the preparation and administration of assigned budgets.

• Coordinate projects with multiple tasks and re-prioritize as needed.

• Perform a full range of complex and responsible program support as well as difficult administrative duties involving the use of independent judgment and personal initiative.

• Oversee and participate in the management of the administrative functions and operations of the assigned office. 

• Establish, review, and revise office work priorities. 

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. 

• Use sound judgment in recognizing scope of authority. 

• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

• Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.

• Provide specialized information and assistance to students, staff, and the general public.

• Research, compile, assemble, analyze, and interpret data from diverse sources.

• Prepare a variety of clear and concise administrative and financial reports.

Independently compose and prepare correspondence and memoranda.

• Maintain complex and varied files and records.

• Select, train, evaluate and provide work direction to assigned staff and student workers.

• Plan, organize, coordinate, prioritize, perform, and delegate work.

• Plan and organize work to meet schedules and changing deadlines.

• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

• Adapt to changing technologies and learn functionality of new equipment and systems.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.



Equivalent to a Bachelor’s degree from an accredited college or university with major course work in a public administration, business administration, or related field.


Three years increasingly responsible professional experience related to program area of assignment.


License or Certificate:

A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  



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