Program Assistant, Specially Funded, Full-time (One or more positions) Saddleback College
Program Assistant, Categorical
Job Close Date:: 03/10/2017
PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu
Under general supervision, provides word processing and other computer operation services in support of the assigned grant funded program; performs a variety of administrative office support duties of a general or specialized nature; and provides information and assistance to students, faculty, staff, and the general public. May provide training and work direction to student workers if assigned.
This class is distinguished from similar classifications in that the position assigned to this class is categorically funded, not financed by District funds. The incumbent works with students and faculty to implement the activities of a grant program. Duties include assisting faculty and classified staff by performing word processing and other administrative support functions that further the goals of the grant program and support division-wide activities and duties.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Current word processing, spreadsheet and database programs, methods, and techniques.
• Basic principles of business letter writing and basic report preparation.
• Methods and standards used in processing College paperwork.
• Principles and practices used to establish and maintain files and information retrieval systems.
• Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
• Principles and practices of public relations.
• Work organization principles and practices.
• English usage, grammar, spelling, punctuation, and vocabulary.
• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general administrative and office policies and procedures.
• Perform a variety of office support and clerical duties and activities of a general and specialized nature for an assigned office.
• Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public.
• Proctor tests and examinations, maintaining confidentiality of information.
• Use sound judgment in recognizing scope of authority.
• Type or enter data at a speed necessary for successful job performance.
• Compile and organize data and information.
• Maintain filing systems.
• Exercise good judgment in maintaining information, records, and reports.
• Plan and organize work to meet schedules and changing deadlines.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.
EQUAL OPPORTUNITY EMPLOYER
Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.
Equivalent to the completion of the twelfth grade. Completion of college level course work in business administration or a related field is highly desirable.
Two years of specialized clerical or office experience preferably involving extensive public contact.
License or Certificate:
A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.