14 days old

Payroll Assistant

Mission Viejo, California 92692
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  • Job Type
  • Job Status
    Full Time

South Orange County Community College District


Payroll Assistant

Initial Screening Date02/22/2019



PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Summary Description:

Under supervision from the Payroll and Benefits Manager, performs specialized and routine clerical duties in support of payroll operations; provides clerical support related to time reporting and payroll data records; resolves routine payroll inquiries for all employee types.


Knowledge of:

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

• Time reporting and time record processing practices and procedures. 

• Payroll rules, policies, and records affecting time reporting. 

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 

• Principles and procedures of record keeping and filing. 

• Principles and practices used to establish and maintain files and information retrieval systems. 

• Methods and techniques of proper phone etiquette. 

• English usage, spelling, grammar, and punctuation. 

• Interpersonal skills using tact, diplomacy, patience and courtesy. 

• Principles, practices, and procedures of business letter writing. 

• Basic mathematical concepts. 

• Basic research methods and techniques. 

• Work organization and basic office management principles and practices.


Ability to:

Make arithmetical computations accurately.

Detect discrepancies in time records and take corrective action as necessary.

Learn and understand the organization and operation of the Payroll Department as necessary to assume assigned responsibilities.

Learn, understand, interpret, and apply payroll policies and procedures as well as pertinent laws, regulations, and ordinances.

Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative.

Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.

Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.

Use sound judgment in recognizing scope of authority.

Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.

Type or enter data at a speed necessary for successful job performance.

Research, compile, analyze, and interpret data.

Prepare a variety of clear and concise administrative and financial records.

Implement and maintain filing systems.

Independently compose and prepare routine correspondence and memoranda.

Establish, review, and revise office work priorities.

Plan and organize work to meet schedules and changing deadlines.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Adapt to changing technologies and learn functionality of new equipment and systems.

Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Work effectively with minimal supervision.

Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  




Education and Experience

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:



Equivalent to the completion of the twelfth grade supplemented by college-level coursework or specialized training in business administration, payroll, accounting or related field.



Two years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. Prior payroll/time-keeping experience is desirable.

Posted: 2019-02-06 Expires: 2019-03-08

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Payroll Assistant

South Orange County Community College District
Mission Viejo, California 92692

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