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Operations Planning Specialist, Categorical, Part-time (One or more positions) Adult Education


Mission VIejo, California 92692
Job Type:
Job Status:
Part Time
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Job Details

Saddleback College


Operations Planning Specialist, Categorical, Part-time (One or more positions) Adult Education

Job Posting Number: F00320P

Salary: Starting salary at $2,789.00 for this position

Closing Date: 04/13/2018


Complete job description and application available online at: https://jobs.socccd.edu/postings/8679


Summary Description:

This is a categorical, grant-funded position with employment contingent upon State of California funding from the “Adult Education Block Grant.


Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.


Under general supervision from the Associate Director of Adult Education, support faculty with classroom setup, general maintenance, and day-to-day operational activities to ensure an optimal learning environment. In addition the position provides a variety of support to department operational activities; provides assistance to management in coordinating and executing day to day operational activities; serves as primary administrator of the work order system; administers campus-wide hazardous waste program and coordinates activities; schedules college owned vehicles and coordinates additional needs with selected vendor; maintains the Master Calendar for facility use and coordinates set up activities; performs a variety of other duties that require basic knowledge of maintenance activities and the various trades and crafts and contribute to the smooth operations of the department and the timely completion of various projects; provides assistant to the Senior Operations Planning Specialist as needed and may perform administrative, secretarial, and clerical duties in support of assigned areas.


Distinguishing Characteristics:

This is a hybrid administrative and specialized classification that is distinguished from the Administrative Assistant series by the responsibility for coordinating and participating in planning day to day operational activities. This is considered an intermediate level in the series and requires demonstrated experience in performing administrative functions at a level comparable to an Administrative Assistant and specific experience that demonstrates a basic level of knowledge and understanding of maintenance activities and the various trades and crafts.


This class is further distinguished from the Senior Operations Planning Specialist by the level of responsibility assigned and the level of knowledge related to maintenance operations required to work collaboratively and effectively with various trades and understand the impact of decisions. As on the job experience is acquired, knowledge is expected to increase and enable individuals in this class to work with a higher degree of independence.


Representative Duties:

The duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Please see Job Duties for details.


Knowledge of:

General maintenance activities.

Various trades and crafts at an operational level that enables the ability to perform duties.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Principles, practices, and procedures of business letter writing.

Principles and practices used to establish and maintain files and information retrieval systems. 

Methods and techniques of research and report preparation.

Basic mathematical concepts.

Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.

English usage, grammar, spelling, punctuation, and vocabulary.


Ability to:

Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.

Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

Demonstrate and apply general knowledge of maintenance activities and building trades.

Demonstrate initiative in increasing technical knowledge related to assigned area. 

Perform duties involving the use of independent judgment and personal initiative.

Review, and identify the need for priority revisions while working collaboratively with multiple trades and outside contractors/vendors.

Use sound judgment in recognizing scope of authority.

Respond to requests for information and assistance and exercise excellent customer service. 

Type or enter data at a speed necessary for successful job performance.

Use correct English usage, grammar, spelling, punctuation, and vocabulary. Research, compile, and interpret data.

Prepare a variety of clear and concise operational reports. Implement and maintain complex filing systems.

Independently compose and prepare correspondence and memoranda. Plan and organize work to meet schedules and changing deadlines.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Adapt to changing technologies and learn functionality of new equipment and systems.

Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Work independently and effectively in the absence of supervision.

Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  




Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



Equivalent to two years of college level coursework or specialized training in public administration, business administration, construction management, or a related field.



Two years of increasingly responsible experience as an administrative assistant or secretary in a construction or maintenance environment that provides broad, general knowledge of building and maintenance trades.


License or Certificate:

A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.

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