25 days old

Matriculation Specialist, Categorical

Mission Viejo, California 92692
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  • Job Type
  • Job Status
    Full Time

Saddleback College


Matriculation Specialist

Job Close Date:09/20/2019


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).



Under general supervision from assigned supervisory or management staff, performs a variety of specialized duties related to matriculation at the assigned College; administers assessment testing and conducts orientation sessions for students to explain entrance and ongoing requirements; analyzes, researches, and determines course equivalencies to clear prerequisites; and assists in coordinating the matriculation process with other District departments and divisions.


This is the journey level class in the Matriculation Specialist series. Employees within this class are distinguished from the Senior Matriculation Specialist in that the latter conducts outreach programs for potential students, both on and off campus in order to explain requirements regarding the College’s expectation, both academic and personal. Employees at the Matriculation Specialist level are fully aware of the operating procedures and policies of the work unit.


Knowledge of:

• Matriculation requirements and procedures at a community college.

Pertinent federal, state, and local laws, codes, and regulations including Title V matriculation


Transcript evaluation techniques including those used in determining English and math course

equivalencies, credits, and prerequisites.

Confidentiality requirements when dealing with personal and sensitive student information.

Data collection and basic research principles and practices

Basic mathematical and statistical principles.

Principles, practices, and procedures of business letter writing and report preparation.

Record keeping methods and procedures.

Principles and practices used to establish and maintain files and information retrieval systems.

Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college


Office procedures, methods, and equipment including computers and applicable software applications

such as word processing, spreadsheets, and databases.

Work organization principles and practices.

Principles and techniques used in public relations.

Interpersonal skills using tact, patience, and courtesy.

Principles and practices of providing training, work direction, and guidance to lower-level office staff

and student workers.

English usage, grammar, spelling, punctuation, and vocabulary.


Ability to:

Understand the organization and operation of the College as necessary to assume assigned


Understand, interpret, and apply administrative and office policies and procedures as well as pertinent

laws, regulations, and ordinances.

Perform responsible and difficult programmatic and administrative duties involving the use of

independent judgment and personal initiative.

Interpret matriculation requirements based on a student’s academic history, personal circumstances, and personal goals.

Analyze transcripts from other colleges and universities to determine course equivalencies, prerequisites, and credits.

Assure that students enroll in appropriate level English, reading, and math classes.

Compile and analyze detailed data related to assigned functions.

Troubleshoot problems that may be related to admissions and records assessments and orientation/advisement sessions.

Administer, score, and interpret placement and diagnostic tests.

Respond to requests and inquiries from students, staff, or the public including regarding the interpretation of matriculation procedures and policies; effectively present information in person or on the telephone to students, staff, or the public.

Implement and maintain filing and record-keeping systems.

Independently compose and prepare correspondence and memoranda.

Plan and organize work to meet schedules and changing deadlines.

Establish goals and timetables to meet program needs.

Work within the policies, functions, and requirements of area of assignment.

Provide lead supervision and training to assigned staff.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Adapt to changing technologies and learn functionality of new equipment and systems.

Type or enter data at a speed necessary for successful job performance.

Use correct English usage, grammar, spelling, punctuation, and vocabulary.

Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Work independently and effectively in the absence of supervision

Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



Equivalent to a Bachelor’s degree from an accredited college or university with major course work in counseling, education, liberal studies, psychology, or a related field.



Two years of increasingly responsible administrative and programmatic experience working with students, preferably related to matriculation functions.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER

Posted: 2019-08-21 Expires: 2019-09-20

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Matriculation Specialist, Categorical

Mission Viejo, California 92692

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