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Manager, Office of the President


Mission Viejo, California 92692
Job Type:
Job Status:
Full Time
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Job Details

Saddleback College


Manager, Office of the President

Initial Screening Date: 05/14/2018


Pay Range:10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)


Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).




To manage the Office of the President of an assigned community college, and to provide executive assistance and relief to the President by serving in a lead capacity to manage, coordinate and maintain the operational aspects of the Office of the President on a day-to-day basis, ensuring that the office is run in an efficient, timely and accurate manner; facilitate the smooth flow of work and office operations; attend College Council meetings, prepare minutes and distribute accordingly; represent the President’s office as appropriate; create a communicative and friendly environment to promote positive interaction between the President, governance groups (i.e. Academic Senate, Classified Senate and Associated Student Government), administrators, staff, faculty, students and the public; provide confidential and discreet service on behalf of the President; and perform a variety of highly responsible, confidential and complex secretarial and administrative support work for the President to meet deadlines and time constraints; perform research and special projects as assigned, provide training, supervision and technical work direction to the Senior Administrative Assistant, Office of the President, and provide a wide variety of information and assistance to the President and college and district administrators, faculty, staff, students and the public.



To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.




Receives direction and supervision from the College President. 

Provides training, supervision, and technical work direction in a lead capacity to the Senior Administrative Assistant, Office of the President and other staff as assigned.



Knowledge of:

• Basic research methods and techniques.

• Budget preparation and monitoring.

• Correct English composition, grammar, spelling and vocabulary.

• Current word processing, spreadsheet and database programs, methods and techniques.

• District and College organization, operations and objectives.

• District and College policies and applicable State and federal laws and regulations.

• Interpersonal skills including tact, patience and diplomacy.

• Office management methods, procedures and techniques.

• Operation of computer, peripherals and software programs, including management information systems, database management, spreadsheet, word processing and specialized software.

• Oral and written communication skills.

• Parliamentary procedure.

• Planning and organizational skills.

• Principles and practices of office and personnel management.

• Principles and practices of supervision, training and work direction.

• Principles and techniques used in public relations.

• Principles, practices and procedures of business letter writing, data collection, financial and statistical recordkeeping and report preparation.

• Priorities of scheduling and rescheduling with respect to urgency and importance.

• Receptionist and telephone techniques and etiquette.

• Statistical procedures and mathematical concepts.

• Techniques used in public relations.


Ability to:

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.

• Communicate clearly, concisely and effectively, both orally and in writing, using correct English usage, grammar, spelling, punctuation and vocabulary, with diverse constituencies within and outside of the District.

• Compile information and write complex reports, business correspondence and procedure manuals independently.

• Effectively present information in person and by telephone, email or correspondence.

• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. 

• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

• Establish, review and revise office work priorities.

• Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.

• Focus on results in a dynamic, fast-changing and often intense environment. 

• Independently compile information and write reports, business correspondence, speeches, presentations and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary.

• Independently compose correspondence and memoranda.

• Interpret, apply and explain complex and technical State and federal laws and regulations related to assigned program.

• Learn and correctly interpret, apply and explain the policies, procedures and regulations related to the function to which assigned.

• Maintain accurate statistical and financial records.

• Maintain confidentiality of sensitive information.

• Maintain the security of confidential materials.

• Manage a complex executive office with demanding legal timelines.

• Operate office equipment such as computer, printer, calculator, copier and facsimile machine.

• Operate word processing, desktop publishing, spreadsheet, data base management and specialized software proficiently.

• Perform assigned work with speed and accuracy.

• Perform responsible and complex executive support work involving the use of independent judgment and personal initiative.

• Plan and organize work.

• Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.

• Respond to requests and inquiries from Board members, administrators, faculty, staff, students and the public. 

• Train, supervise and provide technical work direction to a Senior Administrative Assistant and others.

• Type and transcribe at a speed necessary for successful job performance.

• Type, format, proofread, duplicate and distribute documents and other written materials.

• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

• Use sound judgment in recognizing scope of authority.

• Work effectively with minimal supervision.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER


Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



An AA degree with major coursework in business, secretarial science or related field. A bachelor’s degree in a relevant field is preferred.



At least five years of increasingly responsible secretarial experience, including three years experience as an administrative assistant or secretary in an administrative office of a public agency, preferably in an educational environment.

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