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Information Management Specialist

Weill Cornell Medical College

New York, NY
Weill Cornell Medical College
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Job Details

Position Summary

Responsible for electronic records and database management, website and online survey management, and operating support for the governance activities at Weill Cornell Medicine\.

Job Responsibilities

+ Manages \(creates, tracks, and updates\) electronic recordkeeping for corporate governance in a fully\-digitized workplace\. Serves as point person to ensure all electronic files are properly identified, posted and organized\.

+ Coordinates annual and interim data collection and distribution activities for Overseers, Faculty Councils and periodic reporting projects\.

+ Regularly reviews and updates internal databases, member records and public and secure websites for the Board of Overseers and Faculty Councils\.

+ Coordinates logistics for all governance activities, including scheduling of standing and ad\-hoc committee and council meetings, and facilitating event support and production/distribution of materials\.

+ Drafts correspondence related to governance actions and membership changes\.

+ As needed, edits/proofs materials before sending to production\.

+ Conducts annual election process for General Faculty Council, including all communications with faculty constituents and coordination of online voting with ITS representative\(s\)\.

+ Responsible for daily office operations, including mail, deliveries, ordering supplies and working with internal and external service providers to maintain an efficient office environment\.

+ Serves as first point of contact for telephone and email inquiries to the Office of the Secretary\. Triages inquiries as needed\.

+ Performs other related duties as assigned\.


+ Bachelor's Degree


Approximately 3\-5 years of relevant experience, including electronic information/document management and working with internal and external clients at a senior management level\.

Experience working in an academic environment is helpful\.

Knowledge, Skills and Abilities

+ Technologically proficient, including working in a networked, paperless environment\.

+ Knowledgeable in electronic document retention/archiving, information retrieval, and database management\.

+ Experienced with Acrobat Professional and Microsoft Office \(MS Word, Excel,

+ Demonstrated strong customer service orientation\.

+ Excellent interpersonal, analytical, organizational and communications skills\.

+ Keen attention to detail\.

+ Ability to work in a deadline driven environment\.

Licenses and Certifications

Working Conditions/Physical Demands

Primary worksite is off\-campus requiring travel between various office locations\.

Flexibility in availability as work assignments necessitate\.

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world\. Our doctors and scientists\-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization\-are engaged in world\-class clinical care and cutting\-edge research that connect patients to the latest treatment innovations and prevention strategies\. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U\.S\. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey\. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork\-Presbyterian Hospital/Weill Cornell Medical Center, NewYork\-Presbyterian/Lower Manhattan Hospital, and NewYork\-Presbyterian/Queens\. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients \- the center of everything we do\. Weill Cornell Medicine is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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