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Grants Research Manager

Weill Medical College of Cornell University

New York, NY
Job Code:
Weill Medical College of Cornell University
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Job Details

Job Title Grants Research Manager

JobID 32798

Location: New York, NY

Description **Position Summary**

Reporting to the Division Administrator of Pulmonary, the Research manager oversees administrative and financial management for the Division of Pulmonary Department of Medicine, to support its basic and translational research programs and educational programs. In conjunction with the Division Administrator and Division Chief works on executing the research agenda for the Division’s research faculty. This position manages pre-award, post-award and compliance for Divisions with approximately $6 million in annual research funding in FY16 and is expected to grow to $10 million in FY17.

**Position Activities**

Pre-Award/Compliance • Manages the administration and submission of 60 grant applications, including the preparation, editing, and compilation of applications and proposals, development of budget. Collects paperwork from collaborators at other institutions, Compiles extensive paperwork required by institution for interval review & routing purposes, Assists faculty with overall formatting of proposal for submission to agency, Compiles JIT information. Assists investigators with preparation, editing and compilation of applications and proposals.

Reporting and Data Entry: Manages grants submission/pending databases. • Manages database of faculty and post doc biosketches and other support documents. Maintains shadow system for SAP activity to reconcile expenses and provide monthly expense information to PIs; resolves discrepancies. Prepares ad hoc reports for PIs as requested. Creates financial projections for faculty - forecasts future financial scenarios and suggests alternative spending plans for review & consideration by PIs. Disseminates policy and grant opportunity information to faculty and their staff members.

Verifies grant set-ups, budget and project periods and budget revisions in financial system are accurate. • Manages quarterly and annual progress reports and with meeting all sponsor reporting requirements. • Ensures that Effort and Time System is continually updated as pending grants are submitted and new grants are awarded.

Completes subcontract PO set up. • Provides support to faculty with payment requisitions, reimbursements, petty cash and purchasing requests.

Post Award/Financial Management • Oversees post-award/financial administration for all basic and translational research grants (approx. 6 million per year of total costs). Approves and monitors all expenses allocated to ~60 basic and translational research accounts. Verifies that expenses are appropriate based upon the approved budget for each grant study. Coordinates with faculty and sponsored research accounting when financial reports and invoices are due. Reviews and approves budget proposals, implements payroll, staffing and space requirements.

Processes and monitors payments owed to other University departments; monitors grants of Divisional faculty that are housed administratively in other WMC divisions departments Processes and monitors transfers of grant payments from NYP to WCM.

Monitors annual programmatic and financial reporting of the Division’s NHLBI funded program project grant, PPG and serves as the primary point person to multiple sites and the NHLBI.

Facilitates divisional approval of new academic staff and research reappointments. Initiates requests to add or update payroll system with new staff members and salary increases for reappointments.

Serves as Division’s primary liaison to Research related central office, including Office of Sponsored Research Administration (OSRA); Research Finance, Research IT and EHS; plays a critical role in disseminating and ensuring faculty and staff adherence to WCMC, NYPH, NIH and other agency regulations and guidelines. Coordinates planning and organization of NIH and other site visits.

Assists the Divisional Administrators with completion of annual budget by providing information on research funding and expenditures for grant funds. Also assists in annual space survey and certification of faculty and staff effort reports; tracks faculty and staff “Other Support” for grant applications and on an ongoing basis.

Provides support to faculty with payment requisitions, reimbursements, petty cash and purchasing requests. • On at least a monthly basis prepares grant reports to be reviewed with Investigators. Reviews reports with Division Chief and Divisional Administrator and distributes to PI’s. Monitors revenue and expenses against fiscal year budget projections. Attends meetings with PI’s to review financial issues related to grants. • Suggests process improvements for review and consideration. Performs other related duties as assigned.Coordinates various aspects of research faculty lab moves including working with Divisional, Departmental and College Leadership developing budgets, systems access, and grant transfers. Assists with onboarding of new staff members including arranging for access to relevant systems and coordination of training.

Acts as intermediary for faculty by elevating issues and concerns to higher management for consideration.

Provides general support to research labs in resolving issues related to payroll, purchasing, P-cards, ITS, and WCM cores administration.

Performs other related duties as assigned.

**Minimum Requirements**

Bachelor’s degree.

Five + years related administrative experience in a healthcare/ business setting with experience in grants administration or financial reporting.

**Highly Desired Requirements**

Experience with NIH policies and sponsored research regulations including A-21 and A-110.

Highly organized and detail oriented. • Strategic thinker.

Experience with the administration of both federal and foundation grant funding.

Master’s degree.

**Skill and Abilities**

Excellent computer skills, including Excel, Word, Power Point and WMC FRS or similar accounting software.

Demonstrated strong accounting/financial/grants management experience.

Excellent interpersonal skills including the proven ability to facilitate positive work relationships and resolve conflict.

Ability to manage multiple large-scale projects and meet deadlines.

Demonstrated organizational, time-management and interpersonal skills.

**Working Conditions/Physical Demands**

No additional working conditions/physical demands provided.

No relocation assistance is provided for this position.

Visa sponsorship is not available for this position.

Weill Cornell Medicine is committed to excellence in patient care, scientific discovery and the education of future physicians in New York City and around the world. The doctors and scientists of Weill Cornell Medicine—faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and Weill Cornell Physician Organization—are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Weill Cornell Medicine faculty provide comprehensive patient care at NewYork-Presbyterian/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital and NewYork-Presbyterian/Queens. Weill Cornell Medicine is also affiliated with Houston Methodist.


**Organization:** _Pulmonary/Critical Care_

**Title:** _Grants Research Manager_

**Location:** _New York City_

**Requisition ID:** _32798_

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