Employer: Create Account or Login

Community College Jobs

We Deliver the Business of Community Colleges!

Sign In
 [New User? Sign Up]
Mobile Version

Executive Assistant to the Office of the Vice Chancellor

South Orange Community College District


Location:
Mission Viejo, California 92692
Date:
10/23/2017
2017-10-232017-11-22
Job Type:
Employee
Job Status:
Full Time
Apply on the Company Site
  •  
  • Save Ad
  • Email Friend
  • Print
  • Research Salary

Job Details

South Orange County Community College District

 

Executive Assistant to the Office of the Vice Chancellor

Initial Screening Date11/13/2017

Pay Range:10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)

 

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

 

PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu

 

Summary Description:

To manage the Office of the Vice Chancellor, assuring that work is performed in a timely and accurate manner; represent the Vice Chancellor’s office as appropriate; perform a variety of highly responsible, confidential and complex secretarial and administrative support duties for a District Vice Chancellor; perform research and special projects as assigned; assist in facilitating the smooth flow of work and office operations; and to provide information and assistance to students, faculty and staff.

 

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

 

 

SUPERVISION RECEIVED AND EXERCISED:

• Receives direction from a Vice Chancellor.

• Exercises functional and technical supervision over lower level secretarial staff or student assistants as assigned.

 

Knowledge of:

• Basic research methods and techniques.

• Budget preparation and monitoring.

• Correct English composition, grammar, spelling and vocabulary.

• Current word processing, spreadsheet and database programs, methods and techniques.

• District and College organization, operations and objectives.

• District and College policies and State and federal laws and regulations.

• Interpersonal skills including tact, patience and diplomacy.

• Operation of computer, peripherals and software programs, including information systems, database management, spreadsheet, word processing and specialized software.

• Oral and written communication skills.

• Planning and organizational skills.

• Principles and practices of supervision and training.

• Principles, practices and procedures of business letter writing, data collection, financial and statistical record keeping and report preparation.

• Receptionist and telephone techniques and etiquette.

• Statistical procedures and mathematical concepts.

• Techniques used in office management and public relations.

 

Ability to:

Communicate clearly and concisely, both orally and in writing, using correct English usage, grammar, spelling, punctuation and vocabulary, with diverse constituencies within and outside of the District.

• Compile information and write complex reports, business correspondence and procedure manuals independently.

• Effectively present information in person or on the telephone.

• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. 

• Establish and maintain cooperative working relationships with those contacted in the course of work.

• Establish, review and revise office work priorities.

• Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.

• Independently compose correspondence and memoranda.

• Learn and correctly interpret, apply and explain the policies, procedures and regulations related to the function to which assigned.

• Maintain accurate statistical and financial records.

• Maintain confidentiality of sensitive information.

• Operate office equipment such as computer, printer, calculator, copier and facsimile machine.

• Operate word processing, desktop publishing, spreadsheet, data base management and specialized software proficiently.

• Perform assigned work with speed and accuracy.

• Perform responsible and complex executive support work involving the use of independent judgment and personal initiative.

• Plan and organize work.

• Relate effectively with people of varied academic, cultural and socioeconomic background using tact diplomacy and courtesy.

• Respond to requests and inquiries from members of the Board of Trustees, administrators, students, staff or the public.

• Train and provide work direction to others.

• Type, format, proofread, duplicate and distribute documents and other written materials, such as reports, business correspondence and procedure manuals.

• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

• Use sound judgment in recognizing scope of authority.

• Work effectively with minimal supervision.

 

To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  

 

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  

 

EQUAL OPPORTUNITY EMPLOYER

Requirements

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

 

Education/Training:

Equivalent to an associate’s degree with major coursework in business, secretarial science or related field. A bachelor’s degree with major coursework in business or public administration is highly desirable.

 

 

Experience:

At least five years of increasingly responsible secretarial experience, including three years of experience as an administrative assistant or secretary in an administrative office of a public agency, preferably in an educational environment.

Apply on the Company Site

Featured Jobs

Featured Employers

©