22 days old

College Compliance Support Specialist

Irvine, California 92618
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  • Job Type
  • Job Status
    Full Time

Irvine Valley College


College Compliance Support Specialist (one or more positions)

Job Close Date:12/11/2019

Pay Range:  127 - Step 1 = $4,784


Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Summary Description:

Under direction from the Title IX Investigator Manager and other administrators as assigned, provides specialized administrative and clerical assistance in support of Irvine Valley College campus functions of student to student relations, equal employment opportunity, diversity compliance and training; performs duties with minimal supervision and direction, exercising initiative, judgment and discretion in receiving and providing highly sensitive and confidential information; provides information relative to assigned area of responsibility to students, faculty, staff, and the community when appropriate; establishes and maintains files and records; monitors and ensures various timelines and deadlines are met; prepares reports and correspondence as directed.


This is a specialized administrative support classification that performs a wide variety of duties to facilitate the smooth functioning of the assigned office, including the follow up and investigation of Title IX complaints, Title IX data tracking, Training, Clery Compliance and other support duties as assigned. Employee must be fully aware of District policies and procedures and relevant laws and regulations pertaining to unlawful discrimination, sexual harassment, and other violations of rights. Information received and processed is typically highly sensitive and confidential, requiring the incumbent to exercise discretion in making sound decisions.


Knowledge of:

• Operational characteristics, services, and activities of the department.

• Pertinent federal, state, and local laws, codes, and regulations including applicable sections of Title IX, Clery, Penal Code, Title V, EEO, the State Education Code and other legal requirements related to area of assignment.

• Work organization and office management principles and practices.

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Processes, procedures, and practices of budget preparation and administration.

• Principles, practices, and procedures of business letter writing, investigative report, and report preparation.

• Principles and procedures used in complex, inter-related record keeping and report development

• Principles and practices used to establish and maintain files and information retrieval systems.

• Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation.

• Principles and techniques used in handling highly sensitive situations.

• Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.

• English usage, grammar, spelling, punctuation, and vocabulary.


Ability to:

• Understand the organization and operation of the department as necessary to assume assigned responsibilities.

• Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

• Perform responsible and difficult administrative duties involving the use of independent judgment and personal initiative.

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

• Use sound judgment in recognizing scope of authority.

• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

• Respond effectively and with discretion to requests and inquiries from students, faculty, staff, or the public.

• Type or enter data at a speed necessary for successful job performance.

• Update department Website as necessary.

• Utilize social media as a means to educate and support office functions.

• Participate in the preparation and administration of assigned budgets.

• Prepare a variety of clear and concise administrative, financial and statistical reports.

• Implement and maintain filing systems.

• Independently compose and prepare correspondence and memoranda.

• Plan and organize work to meet schedules and changing deadlines.

• Operate office equipment including computers with various software.

• Adapt to changing technologies and learn functionality of new equipment and systems.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

• Work independently and effectively in the absence of supervision.

• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, gender, sexual orientation, socio-economic status, age, religion, and disability of students, staff, faculty and community

• Use correct English usage, grammar, spelling, punctuation, and vocabulary.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to two years of college level course work or specialized training in public administration, business administration, or a related field.


Three years of increasingly responsible experience in an administrative support position, preferably in a law office or legal department, or other office that deals with highly regulated compliance issues.



License or Certificate:

A valid California driver’s license and proof of insurability may be required to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER

Posted: 2019-11-21 Expires: 2019-12-22

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College Compliance Support Specialist

Irvine Valley College
Irvine, California 92618

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