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Clerk Short Term

South Orange County CCD

Irvine, CA
Job Code:
South Orange County CCD
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Job Details

South Orange County Community College District | Certified Test Proctor (IVC)

Certified Test Proctor (IVC)

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Position Details

Position Information

Classification Title: Clerk Short Term
Job Category: Short-Term Temporary (non-teaching)
Job Open Date: 10/11/2016
Job Close Date:
Position ID: NBU1011162
Job Opening ID: NBU1011162
Position Title: Certified Test Proctor (IVC)
Department: Administration (IVC-031-000)
Salary Schedule:
Pay Basis: Hourly
Pay Rate: $11.50*- $16.00/hr
Hours Per Week: Varies as needed
Summary Description:

The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society.

This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. This advertisement is to create a pool of applications to be used when there is an available opening as a Certified Test Proctor at Irvine Valley College. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office or IVC regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn.

Provide customer service to testing candidates, proctor candidate testing and perform administrative and maintenance duties as required at the Authorized Testing Center at Irvine Valley College.

  • The SOCCCD minimum wage increased to $11.50/hr eff. 12/15/16.
Representative Duties and Responsibilities:

Pass proctor exams required by the testing vendors. Follow the policies and procedures for registration of testing candidates required by test vendors and the college. Follow the policies and procedures for the downloading and proctoring of all tests as required by test vendors and the college. Assist all test candidates in a courteous manner. Solve problems to the benefit of candidate and college. Keep records required by test vendors and college for all tests and testing candidates. Oversee testing security and ensure compliance by candidates to all security and confidentiality policies and procedures. Write and file reports as required. Adhere to all policies regarding personal work scheduling. Maintain the cleanliness of all center equipment and furniture. Keep inventory of all testing center supplies including all required testing forms. Provide information about the testing center to the public, give directions, parking permits, hours. Submit payroll information in a timely manner. Follow all procedures for processing testing center fees. Communicate in a timely manner with test vendors and college technology support to report software or computer issues. Maintain and promote a professional testing center atmosphere for all candidates. Maintain cooperative relationships with all testing candidates and center staff.

Additional Classification Information:
Assignment Type: Non-Bargaining Unit Short Term Temp
Link to Job Brochure:

Part-Time Faculty Positions

Minimum Qualifications:
Experience Required:
Desired Qualifications:
Classification Benefits:

Non-Bargaining Unit and Substitution Positions

Knowledge of:

Principles and practices of good customer service and public relations; the practice of correct English usage, both spoken and written.

Basic record keeping, basic computer skills in word processing and e-mail technology.

Ability to:

Project an empathetic yet professional attitude toward all testing candidates.

Solve problems focusing on good customer service. Treat persons in a respectful, courteous, and professional manner.

Understand spoken and written English; speak and write

English fluently using the principles of grammar, pronunciation, spelling and vocabulary. Learn and apply computer technology as it relates to the registration, administration and management of tests, e-mail technology and message retrieval.

Work independently and responsibility in the absence of supervision.

Report all communication to center staff and candidates in a timely manner.

Prioritize and complete all tasks assigned.

Education and Experience Guidelines:

Must have basic word processing and e-mail skills. Have experience in customer or public relations and ability to work with people who are under stress. Must be able to take direction and have good communication skills and ability to make decisions appropriate to the situation.

License or Certificate:
Conditions of Employment:

Employment is contingent upon verification of employment history, DOJ background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the SOCCCD Board of Trustees. It is the employee’s responsibility to pay costs associated with Pre-Employment Live Scan Fingerprinting. The fee is approximately $50. Please note that all NBU positions are paid once per month. The NBU pay period runs from the 15th of one month to the 14th of the next. They are paid the month after on the 10th. Upon successful completion of the Human Resources NBU pre-employment process, NBU employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. NBU employees are limited to working in a single position in one department/site. NBU employees working as Classified substitutes for vacant positions may be able to serve up to 90 calendar days while the District recruits to fill the position. NBU positions do not offer benefits or pay for holidays or time not worked. Upon hiring, Payroll requires that you present your original Social Security Card for IRS purposes. This requirement is in no way connected to completion of the I-9 form for employment eligibility purposes.

Work Environment:
Physical Demands:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. See and hear in the normal range with or without correction.

Additional Position Information:

Job Duties

Job Duties

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
Optional Documents
  1. Resume / CV
  2. Cover Letter
  3. Other Doc
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