17 days old

Assistant Director of Facilities Rentals and Grounds

Mission Viejo, California 95692
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  • Job Type
  • Job Status
    Full Time

Saddleback College


Assistant Director of Facilities Rentals and Grounds

Initial Screening Date01/06/2020


Pay Range:  14 - $102,696 to $144,516 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)


Classification Benefits:

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Retirement program is with California Public Employees Retirement System (CalPERS).



PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Summary Description:

Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job.


Responsible for planning, managing, and evaluating the activities, operations and staff assigned to the College’s facilities rentals and grounds program. The incumbent will coordinate inquiries, manage permits for the use of college facilities by outside groups; work with departments to coordinate the use and scheduling of all College facilities and equipment; coordinate grounds maintenance, repairs and improvements; and perform related duties as assigned.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the College; lead by example; actively participate in and support College-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, efficiency, and quality services.



Receives general supervision of assigned duties from the Senior Director of College Facilities or designee of the President. Exercises functional and technical supervision over grounds staff and other professional, technical, administrative support, contracted and/or other staff as assigned.


Knowledge of:

  Approved methods of planting, propagating and caring for landscape and athletic fields.

  Approved methods of maintaining synthetic turf athletic fields.

  Budget preparation and administration.

  Building design, building trades and California construction codes.

  Correct English composition, grammar, spelling and vocabulary.

  Cost benefit analysis and cost accounting.

  District Classified Human Resources policies and procedures and labor contract provisions.

  District and College organization, operations and objectives.

  District and College policies, state and federal laws, codes, court decisions, and regulations related to assigned program.

  Interpersonal skills including tact, patience and diplomacy.

  Laws, ordinances, methods and practices for permitting the rental of public facilities, including the Civic Center Act.

  Legal aspects of rental agreements, insurance requirements and permits.

  Materials, methods, practices, machinery and equipment used in electrical, plumbing, HVAC, athletic complex, and swimming pool maintenance activities.

  Materials, methods, practices, machinery and equipment used for major facilities projects, construction, structural utilities, energy conservation projects, facilities repair and maintenance, and landscape and irrigation installation and repair.

  Occupational hazards and OSHA safety standards; pesticide use regulations, control, and procedures; plants and their diseases.

  Operation of computer, peripherals and software programs, including database management, spreadsheet, word processing and specialized software related to District or College operations and facilities.

  Oral and written communication skills.

  Planning and organizational skills.

  Principles, practices and techniques of planning and managing the operations and activities of a community college grounds department and athletic complex.

  Principles and practices of effective management and supervision.

  Proper maintenance of all District grounds and irrigation systems.

  Proper use of equipment and techniques used in grounds, landscaping and general maintenance work.


Ability to:

•  Work nights and weekends on a regular basis.

  Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.

  Assist in the preparation and administer budgets for assigned program areas.

  Collect, compile and analyze data.

  Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.

  Coordinate inquiries, scheduling and preparation of permits for the use of College facilities by outside groups.

  Coordinate and manage logistics for large events.

  Develop and maintain positive relationships with the college and community, demonstrating a commitment to excellent customer service. Effectively utilize District/College resources to attain a clean, safe and appropriate learning environment for students, faculty, administrators and staff.

  Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

  Establish and maintain effective and cooperative working relationships with those contacted in the course of work. Implement and utilize sound, professional accounting principles, policies and procedures.

  Learn and maintain current knowledge of facilities management, including, construction, modification, maintenance and operations.

  Learn to interpret and apply complex and technical State and federal laws and regulations related to assigned program.

  Maintain the security of confidential information and materials.

  Maximize facilities utilization, balancing college and community use of facilities.

  Negotiate with vendors and contractors.

  Negotiate rental agreements and enforce agreements for College facility use.

  Operate office equipment such as computer, printer, calculator, copier and facsimile machine.

  Plan, organize, coordinate and direct the programs, services and activities related to facilities construction, modification, maintenance, operations, and scheduling.

  Prepare oral and written reports and recommendations as assigned.

  Provide analysis, interpret, apply, explain and reach sound decisions in accordance with District, College, and department policies, procedures and labor contract provisions.

  Read, interpret, apply, explain and learn to inter-relate engineering drawings, construction plans and specifications.

Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.

  Train, supervise and evaluate the performance of assigned personnel.

  Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

  Work effectively with others to achieve common goals.


Education and Experience:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to a bachelor’s degree from an accredited college or university with major course work in public or business administration, landscape design and maintenance, or closely related field.


Five years of increasingly responsible experience in facilities management or closely related field, including at least three years of experience in a supervisory capacity.



Experience involving operations and maintenance of educational facilities, including, but not limited to, stadiums, athletic fields, gymnasiums, and theatres.


License or Certificate:

A valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance policy.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER

Posted: 2019-11-26 Expires: 2019-12-26

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Assistant Director of Facilities Rentals and Grounds

Mission Viejo, California 95692

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