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Administrative Specialist

Weill Medical College of Cornell University

New York, NY
Job Code:
Weill Medical College of Cornell University
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Job Details

Job Title Administrative Specialist

JobID 180

Location: New York, NY

Description Position Summary
Under guidance, manages the daily operational and administrative activities of the Emergency Department’s Making Care Better Program as well as the department’s educational programs This role also provides administrative support to a variety of other programs and operational activities
Job Responsibilities
+ Assists faculty in the preparation of grant submissions and associated documentation, which may include just.in.time documents, progress reports, routing forms, abstracts and manuscripts.

+ Coordinates and is a member of the department’s Making Care Better program where leaders identify solutions to enhance the patient experience. Creates the weekly agenda, tracks attendance, documents and communicates actions to be taken to leadership.

+ Identifies opportunities for improvement within the emergency department’s workflows. Brings solutions forth to departmental and Making Care Better program leadership.

+ Creates and maintains the Making Care Better “Message of the Month” flyer to align with current operational changes and hospital initiatives.

+ Coordinates workflow changes resulting from the Making Care Program by collaborating with various support departments to ensure changes are successfully and seamlessly implemented.

+ Serves as the department’s liaison for various IT and wellness initiatives. Assists with communicating new roll.outs and takes the lead on special projects as assigned. Coordinates related activities such as press releases,agendas,supplies and budgeting

+ Organizes and implements special events to promote program and departmental initiatives such as sporting events, luncheons and other social networking events.

+ Assists with writing and submitting various award applications through Press Ganey and other recognized publications.

+ Manages the department’s observership program, including scheduling shadowing opportunities for visiting international physicians and coordinating the associated immigration process.

+ Provides administrative support to the department’s fellowship program.s.. Creates the program schedule and provides front.line support to fellows through the duration of the program. Works with fellowship leadership to modify the program as needed.

+ Assists with creating bios on new faculty and staff, executive summaries and other high.level presentations.

+ Manages the departmental medical scribe program. Coordinates the onboarding and orientation of all scribes. Monitors and verifies scribe hours billed to department.

+ Serves as the liaison between WCM and NYPH leadership and medical scribes to ensure compliance, resolve any administrative or technical issues and provide quality assurance reviews of the scribe program.
+ High School Diploma
Approximately 2 years of related experience
Knowledge, Skills and Abilities
Licenses and Certifications
Working Conditions/Physical Demands
Standard office work
Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists.faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization.are engaged in world.class clinical care and cutting.edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork.Presbyterian Hospital/Weill Cornell Medical Center, NewYork.Presbyterian/Lower Manhattan Hospital, and NewYork.Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients . the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.

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