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Administrative Specialist

Weill Cornell Medical College

New York, NY
Weill Cornell Medical College
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Job Details

Position Summary

The Administrative Specialist supports the Executive Director of Communications and Public Affairs at Weill Cornell Medicine\. Provides administrative service and functions as a liaison between the Executive Director and various constituencies including board members, administrators, faculty, media, External Affairs colleagues, etc\. This position is responsible for maintaining the effective operation and communication in office\.

Job Responsibilities

+ Responsible for procurement activities related to goods, services, and/or equipment as needed\.

+ Responsible for disbursement/reimbursement activities as needed\.

+ Maintains inventory of supplies, equipment and/or reagents\. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately\. Receives supply orders and confirms accuracy of delivery\. May assist with cost control\.

+ Coordinates calendars and schedules appointments and meetings\. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings\.

+ Maintains electronic and hard copy files and databases\. Maintains integrity of information\.

+ Initiates and prepares written correspondence as needed and based on functional needs\.

+ Answers phones, responds to inquiries and triages calls to appropriate personnel\.

+ Responsible for travel and conference arrangements\. Organizes itinerary, makes appropriate reservations for travel and accommodations\.

+ Records and distributes meeting minutes\.

+ Routinely analyzes and evaluates workflows to ensure maximum efficiency\.

+ Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals\.

+ Receives, sorts and distributes mail; accepts and signs for package deliveries\.


+ High School Diploma in related field


Bachelor's degree is preferred\.

Approximately 2 years of related experience

Experience working in an academic, PR, or media environment

Knowledge, Skills and Abilities

+ Ability to work on matters of high sensitivity and confidentiality with diplomacy and discretion\.

+ Must be proficient in Microsoft Project and Office \(Word, Excel, PowerPoint\) and possess solid computer skills\.

+ Demonstrated responsibility for own professional development\.

+ Strong written and verbal communication skills\.

+ Self\-starter with a demonstrated ability to achieve results as part of an effective team\.

+ Detail oriented and superb organizational skills\.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world\. Our doctors and scientists\-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization\-are engaged in world\-class clinical care and cutting\-edge research that connect patients to the latest treatment innovations and prevention strategies\. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U\.S\. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey\. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork\-Presbyterian Hospital/Weill Cornell Medical Center, NewYork\-Presbyterian/Lower Manhattan Hospital, and NewYork\-Presbyterian/Queens\. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients \- the center of everything we do\. Weill Cornell Medicine is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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