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Administrative Officer I (Qatar)

Weill Medical College of Cornell University

New York, NY
Job Code:
Weill Medical College of Cornell University
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Job Details

Job Title Administrative Officer I (Qatar)

JobID 3941

Location: New York, NY

Description Position Summary
Provides executive level support to the Dean and the Vice Dean of Weill Cornell Medicine Qatar. Responsible for managing effective systems and protocols within the Dean’s office and managing the Dean and Vice Dean’s calendars, coordinating travel, organizing events, conducting research in order to prepare briefing materials, preparing reports and coordinating confidential and sensitive communications among Dean’s Office and all internal and external parties.
Job Responsibilities
+ Leads the daily administrative operations of the Dean’s office; functions as a work leader to direct and oversee assignments for the Dean’s office receptionist.

+ Functions as a gatekeeper to assure prioritization of the Dean’s time. Responds to a wide variety of inquiries from faculty and staff. Uses multiple computer applications to support key administrative functions.

+ Manages the Dean’s calendar and travel. Collects and prepares information for use in discussions, meetings of executive leadership and external individuals.

+ Provides administrative and technical assistance for events as assigned by Dean, Vice Dean and Executive Director.

+ Manages multiple tasks with competing deadlines. Responds to routine & non.routine inquiries regarding WCM.Q and campus operations, policies and procedures. Escalates issues as appropriate.

+ Provides research and analysis to prepare materials for the Dean, Vice Dean and Executive Director as well as correspondence and other communications projects. Develops and manages a database of contacts. Records minutes or notes of meetings as required

+ Makes high.level contacts of a sensitive nature regarding routine & non.routine issues,requiring a high degree of discretion/diplomacy and time sensitivity.

+ Understands the program goals and priorities of the Dean, Vice Dean and Executive Director, in order to prioritize issues according to urgency.

+ Makes recommendations on best practices and operational excellence for both the administrative and operational portfolios within the Dean's Office.

+ Participates in task forces and ad.hoc working groups on relevant initiatives as needed.

+ Functions as a resource to lower level staff; provides coaching and training to ensure situations and issues are appropriately managed as well as escalated to appropriate staff members for resolution.

+ Performs other related duties as assigned.
+ Bachelor's Degree in related field
Approximately 4. 5 years previous experience in a similar role.
Previously demonstrated project management skills.
Advanced experience of working with Microsoft Office products including word processing, presentation software and data management software.
Knowledge, Skills and Abilities
+ Demonstrated ability to work within an organization emphasizing teamwork, respect, and excellence.

+ Excellent communication skills .both verbal and written..

+ Ability to excel working independently with minimal guidance.

+ Ability to maintain confidentiality and discretion.

+ Demonstrated ability to exercise standards of professionalism, including appearance, presentation and demeanor.

+ Strong problem solving and decision making skills and the ability to make decisions independently.

+ Advanced problem solving and analytical skills.
Licenses and Certifications
Working Conditions/Physical Demands
Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and Qatar
Foundation. The first medical school in Qatar and a pioneer of coeducation at university level, WCM.Q offers an integrated program of pre.medical and medical studies leading to the Cornell University M.D. degree. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation .HMC. who hold Weill Cornell appointments.
Enrollment has grown rapidly from 25 first year pre.medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007.
WCM.Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission:
+ to provide the finest education possible for medical students

+ to conduct research at the cutting edge of knowledge

+ to improve health care both now and for future generations

+ to provide the highest quality of care to the community
Weill Cornell Medicine.Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.

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