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Administrative Assistant-CPD

Weill Cornell Medical College


Location:
New York, NY
Date:
12/22/2017
2017-12-222018-01-22
Weill Cornell Medical College
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Job Details

Position Summary







Under the guidance of the Director for Continuing Professional Development \(CPD\), provides administrative support services for the division by completing administrative and organizational tasks for ongoing and project related activities\.







Job Responsibilities







+ Maintains electronic calendars and arranges meetings \(including scheduling rooms and videoconferences, compiling agendas and materials\)\. Records and transcribes minutes of meetings when required



+ Provides word\-processing, spreadsheet and presentation software services including drafting routine correspondence, as well as drafting, editing and formatting a variety of documents such as travel itineraries



+ Manages the office electronic and paper filing system, photocopies, and performs other daily tasks such as screening, logging and prioritizing incoming telephone calls, mail and e\-mail, creating division SARFs and ITS tickets\.



+ Plans and organizes travel arrangements for the division including liaising with the Human Resources department in Doha and the WCM\-Q Office in NY to coordinate flights, hotel room reservations and ground transportation for educational or business purposes



+ Assists with the preparation and logistical coordination of events and activities relating to the CPD division



+ Assists faculty or staff from other divisions with any queries relating to the CPD division, either by providing information based on own knowledge or directing the query to other staff or faculty as appropriate



+ Orders and maintains appropriate inventories of office supplies, booklets, brochures and other CPD division related material



+ As required, initiates shopping carts relating to the activities of the division ensuring compliance with financial polices and procedures\. Assists with the review and coordination of the payment of invoices and reimbursement of business related expenses



+ Maintains confidentiality of information and performs other job related duties as required







Education







+ Bachelor's Degree in related field







Experience







+ Equivalent combination of education and experience may be considered\.



+ 3 or more years secretarial/administrative experience in related field







Knowledge, Skills and Abilities







+ Excellent interpersonal and organizational skills\.



+ Previously demonstrated advanced proficiency in written and spoken English\.



+ Excellent computer skills \- Microsoft Office suite \(word processing, Excel spreadsheets, PowerPoint, Outlook\)\.



+ Willingness and proven ability to quickly learn new skills and acquire new knowledge in order to perform job effectively\.



+ Detail oriented\.



+ Ability to work independently and as part of a team, self motivated, adaptable, and possessing a positive attitude\.







Working Conditions/Physical Demands







+ Flexibility in work hours\. Early mornings or late afternoons may be necessary\.







Licenses and Certifications







Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and Qatar







Foundation\. The first medical school in Qatar and a pioneer of coeducation at university level, WCM\-Q offers an integrated program of pre\-medical and medical studies leading to the Cornell University M\.D\. degree\. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation \(HMC\) who hold Weill Cornell appointments\.







Enrollment has grown rapidly from 25 first year pre\-medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007\.







WCM\-Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission:







+ to provide the finest education possible for medical students



+ to conduct research at the cutting edge of knowledge



+ to improve health care both now and for future generations



+ to provide the highest quality of care to the community







Weill Cornell Medicine\-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer\.
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